Permission Groups

Permission groups allow you to decide who gets access to certain areas, files, or conversations within your workspace. Here at weavix we have carefully crafted a few default permissions that capture each level of user that may work within your company; but incase we missed one, you can create and customize an unlimited number of permission groups to suit your every need!

Permission groups give you the power to manage access like never before. You can tweak who sees what, when, and how. In this article, we’ll take a fun journey through the world of permission groups, showing you how easy it is to customize them and unlock the ability to create as many as you need. Get ready to level up your workspace control and keep everything running smoothly!

Important things to note before we start:

• weavix does have four default permission groups that you will see already added to your account.
  • Pro Tip! The only permission group that cannot be modified or deleted is the Admin permission group.
• Permission groups are site specific and can be managed under the Sites section in Console.

Getting Started

The first thing to do is navigate to your weavix Console. Once in Console, select "Sites" under your Configuration tree. Now that we are in the Sites section, please follow the steps below to build out your customized Permission Groups. 

Default Permission Groups

Default permission groups are predefined sets of access controls or roles that are configured in the weavix Console to manage user permissions. These groups provide a way to quickly assign specific levels of access to users based on their role or responsibilities.

Default permission groups include:

• Admin: Full access to all system resources and settings. 
  • Usually granted to any user you deem as a "Site Admin". That will be handling your day to day console tasks. 
• Frontline Worker: Standard access, usually limited to regular tasks and viewing data.
  • This Permission Group will assigned to 90% of your user list, giving users access to only the Smart Radio. 
• Desktop Radio User: Allows access to web Radio, along with access to the smart radio and mobile app. This Permission will be assigned to any user that will be at a Desktop. 
• Supervisors: Elevated privileges including the ability to help manage users, typically more than a standard user but less than an admin. This Permission is typically assigned to your team leads or any user that you would like to help you manage users.

Creating a New Permission Group

Select the site that you want to create a Permission Group for by click on the name of the site. Click here to learn more about Sites. 

Once you have selected the site, you will then need to navigate to the "Permission Groups" section at the top of your screen. 

You will then be pulled into a screen that shows weavix's default permissions. This screen is where we can also create custom Permission Groups for a specific Site.

Pro Tip! Select each default Permission Group to review what each group allows! 

Now that you have decided that you would like to create a custom permission group, you will need to select the big blue "Add Permission Group" button in the top left hand corner of the screen.

Once selected, you will be asked if you want to Create a New Permission Group or Duplicate one. Select "Create New". Click next. 

You will then be prompted to name your Permission Group on the General Page. 

Pro Tip! It is recommended that you name the Permission Group after the "Group" that you are going to assign it to. EX: Maintenance Team, Safety Team, etc. 

Now that your Permission Group is named, we will work through the Smart Radio, Workforce Diagnostics, Protect and Configuration sections. 

Starting with the Smart Radio Section we will want to work through the list to determine what users will have access to on their walt Smart Radio when assigned this permission. 

• Create User Defined Channels - Recommended. Allows the user to start one on one channels with users they have access to.
  • You can now define who users can create defined channels with by selecting th pencil icon on the far right hand side of this permission group as shown below. 
  • 
• Media - Recommended. Allows the user to be able to send photos and videos. 
• Submit Forms - Allows the user to be able to submit forms on the walt Radio or weavix Mobile App. 
  • Pro Tip! Users who need to submit forms should have this selected, in addition to being configured to submit specific forms.
• walt Idle Lock Screen - When enabled, users will be prompted to re-enter their PIN after login or inactivity if they want to view a channel or go to the walt menu. Users can always send and receive messages, even if they are considered inactive. 
• walt Personal Wi-Fi Hotspot - Allows the user to be able to access the LTE Hotspot on the walt Radio.
• walt Smart Radio - Will give users access to log into the walt Radio. 
• weavix Mobile App - Will give users access to log into the Mobile App on mobile devices.
• weavix Web Radio & Console - Will give users access to log into web Radio. 

Pro Tip! You can disable weavix platforms for specific groups of users to keep communication streamlined, by unchecking the box next to the platform permissions. 

Now that you have determined what access users will have on their walt Smart Radios, you can navigate through the Workforce Diagnostics section. 

• LiveLook - Will give users access to the LiveLook feature in the web Console and the Map in the weavix Mobile App. 
  • Similar to create user defined channels, this has an editable section which allows you to determine which users can see the livelook map.
  • 

The next section we will want to walk through is Protect. Under Protect you will need to determine if these users need the ability to send out Mass Alerts. 

The next section will cover Configuration, under this section you will need to determine what users have access to if they are able to log into Console. You will also need to decide if you want these users to be able to view or edit the configurations there. 

Once you have gone through each section, you will want to ensure you select "Save" in the bottom right hand corner of your screen. You will then be able to assign this Permission Group to users. Click here to learn how to assign a Permission Group to a user. 

Duplicating a Permission Group To a Site

First, select the site that you want to duplicate a Permission Group to, by clicking on the name of the site, then navigate to the Permission Groups tab.

To duplicate an already existing Permission Group, click the blue "Add Permission Group" button and then select "Duplicate." Then select the name of the site you want to duplicate from, and the name of the Permission Group you want to Duplicate.

Once filled out, select "Next". 

You will then be prompted to make any necessary changes to the new permission group before selecting "Save". Once saved, you will be able to apply this permission to users at your site. 

Conclusion

Permission Groups are a game-changer for managing access and control within your digital workspace. They give you the power to organize who can view or interact with specific content, ensuring security and efficiency at every level. With the ability to create unlimited permission groups and fully customize them, you can fine-tune access for projects, teams, or departments, making sure that the right people have the right information at the right time. Ultimately, permission groups streamline collaboration, safeguard sensitive data, and help you build a more organized and controlled environment