Hosting Your Own Group Training Session

As you begin rolling out weavix to your company—or even to a single department—one of the most effective ways to launch is by hosting a group training session. Proper preparation is key to making this session run smoothly and ensuring your users get the most value from day one. This article outlines best practices, a preparation checklist, and an agenda you can follow to successfully host your own training.

By activating and training users together, this approach creates consistency, reduces extra work for admins, and gives employees the opportunity to learn side-by-side.

Key benefits include:

Efficiency for admins - all users are activated and trained at once, avoiding the need to track down individuals.

Clear, consistent training – every user receives the same information on how and why to use weavix as their communication tool.

Shared learning experience – employees can observe and learn from one another as they log in for the first time.

Open Q&A opportunity – users can get their questions answered immediately while becoming familiar with their new Smart Radios.

Best Practices for Group Training

Plan groups strategically
Organize sessions by shift, department, or team. Train critical teams first, such as supervisors or the safety team, so they can support the rest of your users during rollout.

Keep groups manageable
Aim for fewer than 50 participants in each session to ensure the training is effective and interactive.

Minimize communication gaps
Schedule all sessions as close together as possible to avoid lapses in communication between groups.

Prepare devices in advance
Ensure all Walts are fully charged and ready to distribute as users arrive, along with their assigned NFC badge.

Organize onboarding materials
Print user onboarding guides grouped by shift, department, or team (whichever best matches how you’ve scheduled training). Keep each set together and labeled, so they can be quickly distributed during the corresponding session. Click here to learn how to print onboarding guides.

Use a display for training
Have a screen available to present training materials, demonstrations, or walkthroughs during the session.

Facilitate a smooth transition
Ask users to bring any previous communication devices (such as legacy radios) to the session to simplify collection and ensure a clean handoff to the weavix system.

Group Training Checklist

Planning Your Training Session

Create a schedule for group trainings, organized by shift, department, or team.

Reserve a room or space large enough to accommodate the group.

Communicate with leaders to ensure users are released for training at the scheduled time.

Preparing for Your Training Session

Print onboarding guides in advance so they’re organized and ready for users as they arrive.

Fully charge all Walts ahead of time and have them set out for easy distribution during the session.

Confirm NFC badge availability to ensure each user receives one at training.

Set up a display screen to present training materials, demos, and walkthroughs.

Pro Tip! Onboarding guides expire after 7 days. Be sure not to print them more than a week in advance, otherwise, you’ll need to reprint to activate your users.

Training Agenda

When hosting your group training session, use the following agenda to guide the flow:

Activate Users via Onboarding Guides

Distribute onboarding guides, Walts, and NFC badges to each user.

Walk users through activating their profile and assigning their badge.

Introduction to Weavix and the Walt Smart Radio

Provide an overview of the weavix platform and how it supports communication.

Highlight the key features and benefits of the Walt Smart Radio.

Walt Smart Radio Demo and Training Session

Demonstrate the core functions, including channels, communication features, and best practices.

Allow users to practice using their device hands-on during the session.

Open Q&A

Conclude the session with an open Q&A.

Encourage your users to participate, ask questions, and clarify anything from the training.